Rising Phoenix GameCon

Registration

Rising Phoenix GameCon has chosen to use TableTop Events for our Event Submissions and Registration. This is a tried and true system specifically designed for gaming conventions and we’ve found it to be fairly user-friendly for our attendees. Anyone attending Rising Phoenix GameCon will need to create a Table Top Events Account. Please visit https://tabletop.events/ Go to LOGIN at the top of the page and it will direct you to a login or create an account page. Our Convention is listed under TTE as Rising Phoenix GameCon 2023.

 

 

REGISTRATION PROCEDURES

On November 25, 2022 we will open Game Registration allowing Game Masters to begin to input their games for the upcoming convention and Badge Purchasing for All patrons, including Game Masters, to purchase Badges which will allow them to attend. Also, patrons can purchase badges for other attendees (just in time for the Holiday Season!)

Badges will be on sale November 25, 2022 @noon through April 7, 2023 @noon after which time badge sales will close and reopen at the Convention at door prices. Please be sure to thoroughly read our Covid-19 Policy, our Code of Conduct, and Waiver before you decide to run games or purchase a badge.

Important!  Badges include access to all events (except specially priced events which will incur additional charges) and all convention areas including the Vendor rooms, RPG Halls, Organized RPG Play Rooms, Board Game Tourneys and Events, Open Gaming Area with Library, Miniatures Area, Panels and Seminars room, Games for Youth and Younger Children and Events available for all to experience.

Attendee ticket selections through TTE for seat reservations in specific games will open on 3-13-2023 @7pm thru 4-7-2023 along with full event listings.

There will be a limited number of Early Access Badges for sale. Early Access badges will allow the purchaser the ability to make ticket selections one week before tickets become available to all attendees. Early access badges are only for weekend badges and at an additional cost of $25 per badge. Early access ticket selection for seat reservations will open on 3-06-2023 @7pm thru 4-7-2023.

All Badges will be available for pick-up onsite at the registration desk.  Table Top Events online accepts all major credit cards. Badge fees are passed on to the attendee and are in addition to Badge costs. PayPal is not used at this time.

Below is a table of rates for Pre-Reg and at the Door:

Youth Badges are for young players 8-15 years old. Youth badges must be purchased by an accompanying adult. We will have an assortment of board games and RPGs for the up and coming gamers in our community!

Small children (under 8) will be admitted free of charge when accompanied byan adult. We will have a small selection of events specifically for these young Lords and Ladies to participate in. Special Badges will be issued for these Special Attendees.

GAME MASTER SUBMISSIONS

For Game Masters: You can submit your events through the online TTE system from 11-25-2022 to 3-3-2023 in which you input important information for your players such as time, date, system, title, description, etc. You will receive an email letting you know if your event has been accepted by the Convention Staff and slated for a table assignment. If declined, you will be notified to changes that are needed or the reason for the decline. We will endeavor to get you a response to submissions within 2 weeks, if you haven’t heard back by then, please inquire at Gamemasters@rpgamecon.com

For RPGs it is important that you follow our suggested game slots to maximize table usage at the con. The time slots are Friday and Saturday 8am-12noon, 1pm-5pm, 7pm-11pm, 1130pm+(only for special events), on Sunday there will be a 8am-12noon, 10am-2pm and 1pm-5pm, as many patrons plan on leaving early afternoon. You can submit a game in an off hour slot (ex, 3pm-7pm) but it will fall to the end of table assignment and only if there is room at the end of assignments will it be approved.

Each event must be submitted separately but you can copy and paste the same event into multiple time slots if you wish to run it more than once.

Special events such as Multi table RPG events, Board Game Tournaments and Miniatures Tournaments can be inputted with assistance from our staff, to submit a special events please contact the Convention Staff at Gamemasters@rpgamecon.com

RPG organized play is Only for the Organized Play Event Coordinators. If you are running a Pathfinder or D&D 5E that is a single event and not used as part of the organized play events, please do not list it here.

As a sort of FAQ here is the GM Orientation zoom call we had last year.

Volunteer and Game Master Reimbursement Program

Rising Phoenix GameCon (RPGCon) values its Volunteers and Game Masters first and foremost. Without these stalwart heroes the Convention could not exist. Hence, we have developed a program for Reimbursement for time spent both lending a hand and running games at RPGCon.

All Volunteers and Game Masters are required to purchase their Registration Badge. After the Convention is over, Volunteers and GMs can request reimbursements to be issued for time spent helping the convention, whether that be as a Volunteer or Game Master. All Guests and Vendors of the Convention are not eligible for the Program.

Volunteer and Game Master Reimbursement Program

Immediate Perks: Gaining Golden Phoenixes

As a Game Master or Volunteer we will provide you with the following immediate perks in the form of treasure which we call “Golden Phoenixes (GP)”

  1. For every two hour block that you run a game or volunteer we will provide you with a Golden Phoenix. Each GP can be redeemed in two ways:

    1. you can get a $5.00 reimbursement against your badge after the convention (reimbursements will be made within thirty days, up to the value of the badge you purchased), or,

    2. you can use it to pick some of the awesome swag we have available at the convention. Items will range from low value (2-4 Golden Phoenixes) to high value (20 Golden Phoenixes).

  2. You will have an opportunity to be able to meet with and mingle with extraordinary GMs and industry guests.

  3. Your Charisma score will go up by 2 and you will be better at gaming.

  4. Rogues might want to waylay you in a dark alley and take your Golden Phoenixes, best to redeem them fast!!

Long Term Perks: Game Master Level Pins

We have created a fun program by which Game Masters of any type of game or event can Level Up with us! GMs receive Level Pins as they begin their climb to fame, last year everyone who ran a game received a GM Level 1 Pin and those that ran more than 16 hours of games will receive their GM Level 2 Pin this year. As time goes on, special perks will be awarded to GMs who have reached level caps. Every hour you run a game, sit on a panel, teach a boardgame earns you 100 XP towards your GM Level. As in gaming, higher levels are more difficult to reach. Every level will entitle you to new benefits and perks. Below is the XP for the first 5 levels. We will be adding a page on the website with everyone’s XP totals so you will know where you stand from year to year. We had several GMs make 2nd Level by the end of our first year and they will be getting special swag with their badges this year!